Legal Assistant – Corporate

The Ottawa law office of Kelly Santini LLP is seeking a legal assistant with corporate experience. If you are looking for a rewarding career position with opportunity for growth, this role may be ideal for you. The successful candidate will be responsible for the preparation of documents and correspondence, communicating effectively with clients and providing a range of administrative support with minimal direction. Salary level is commensurate with experience and health benefits and pension matching are provided.

Kelly Santini LLP values the importance of equality, diversity, and inclusion. We believe that it is a moral imperative that we pursue initiatives that will further these goals within and outside of the walls of our firm. We believe that a diverse and inclusive workplace is a better, stronger, and happier place to work, and adds to the collective strength of our community.

Specific Duties of the Role:

  • Draft and file articles of incorporation, amalgamation, and other related general corporate, commercial contract documentation
  • Organization of corporations and maintenance of corporate records, corporate registers, and minute books
  • Preparation and organization of corporate documentation for corporate re-organizations, merger and acquisition transaction files
  • Draft documentation to implement estate planning, estate freezes, including wills, codicils, powers of attorney, family trusts, and other related documents
  • Supporting productivity of the practice through comprehensive legal administrative support including docketing, invoicing,scheduling appointments and calendarizing deadlines
  • Communicating effectively with clients, law offices and other staff
  • Generating monthly work-in-progress reports, preparing, sending, and following up on client accounts
  • Other duties as assigned

Skills and Qualifications:

  • Law Clerk diploma from recognized post-secondary institution
  • Minimum two years of work experience in law office in above referenced practice areas
  • Confidence in knowledge of corporate law transactions and relevant legal procedures
  • Takes initiative, able to prepare documents and correspondence with some supervision
  • Exceptional organizational and time management skills, able to prioritize tasks effectively
  • Excellent interpersonal and communication skills; Comfortable interacting with clients and other internal and external professionals on a regular basis
  • Working knowledge of Ghost Practice, Adobe Pro, Estate-A-Base, Fast Company, Ghost Practice, DocuSign, OnCorp, eCore, Unity and Teraview will be considered an asset
  • Proficiency in Microsoft Office 365 (including Word, Excel, Outlook)
  • Committed to upholding firm values, including exceptional client service, community engagement and the advancement of diversity and inclusion

If you are interested in joining our team, we invite you to send your cover letter, resume and a list of references in confidence to:

Liija Eskola, HR Manager
Kelly Santini LLP
2401-160 Elgin St., Ottawa, ON K2P 2P7
T: (613) 238-6321

Kelly Santini is committed to maintaining an inclusive and accessible environment for all. We encourage and welcome applications from all qualified individuals, including those with disabilities. We will accommodate accessibility requests of individuals with disabilities and/or medical needs throughout the recruitment and selection process. Should you require a specific accommodation, please contact Human Resources by phone at 613-238-6321 ext 307 or by e-mail at