Kelly Santini LLP has an exciting opportunity for a Legal Assistant to join the Litigation group. The successful candidate will possess knowledge of civil litigation procedures, ability to manage competing deadlines and take a proactive approach.  Salary level is commensurate with experience and health benefits and pension matching are provided.

Kelly Santini LLP values the importance of equality, diversity, and inclusion.  We believe that it is a moral imperative that we pursue initiatives that will further these goals within and outside of the walls of our firm.  We believe that a diverse and inclusive workplace is a better, stronger, and happier place to work, adding to the collective strength of our community.    

Duties & Responsibilities of the Role:

• Maintain and organize client files, ensuring all documents are accurately recorded and easily accessible in the firm’s document management system
• Perform accounting functions including docket review, production and review of pre-bills, final billing and AR collection
• Managing of calendars, scheduling appointments and tracking deadlines, including timely reminders and follow-up
• Assist with preparation, formatting, and filing of court documents in accordance with court rules and procedures
• Liaise with internal team, courts, opposing counsel, and other third parties
• Act as a point of contact for clients, providing updates, gathering necessary information, and ensuring client inquiries are handled professionally and promptly
• General administrative tasks such as submitting expenses, filing, photocopying, scanning etc.
• Other duties as required to support the efficient functioning of the legal team

Experience, Skills and Qualifications:

• Law Clerk diploma from recognized post-secondary institution
  • 2+ years experience in litigation preferred
• Knowledge of Ontario’s Rules of Civil Procedure
• Strong attention to detail and commitment to accuracy in record-keeping and document organization
• Exceptional organizational and time management skills, able to prioritize tasks effectively
• Excellent interpersonal and communication skills; Comfortable interacting with clients and other internal and external professionals on a regular basis
• Proficient with technology and software including Adobe Pro and Microsoft Office Suite of programs, with the ability to quickly learn and adapt to new systems
  • Experience with GhostPractice and NetDocuments an asset
• Committed to upholding firm values, including exceptional client service, community engagement and the advancement of diversity and inclusion

If you are interested in joining our team, we invite you to send your cover letter, resume and a list of references in confidence to:

Liija Eskola, HR Manager
Kelly Santini LLP
2401-160 Elgin St., Ottawa, ON K2P 2P7
T: (613)238-6321
Email: leskola@kellysantini.com

Kelly Santini is committed to maintaining an inclusive and accessible environment for all. We encourage and welcome applications from all qualified individuals, including those with disabilities. We will accommodate accessibility requests of individuals with disabilities and/or medical needs throughout the recruitment and selection process. Should you require a specific accommodation, please contact Human Resources by phone at 613-238-6321 ext 307 or by e-mail at leskola@kellysantini.com.