Legal Assistant – Litigation

Kelly Santini LLP has an exciting opportunity for a Legal Assistant to join the Litigation group with an emphasis in commercial, construction, bankruptcy and insolvency work. Previous experience in these areas is preferred, however applications from new graduates with a strong work ethic and willingness to learn are welcome. The successful candidate will possess knowledge of civil litigation procedures, ability to manage competing deadlines and a proactive approach. Salary level is commensurate with experience and health benefits and pension matching are provided.

Kelly Santini LLP values the importance of equality, diversity, and inclusion. We believe that it is a moral imperative that we pursue initiatives that will further these goals within and outside of the walls of our firm. We believe that a diverse and inclusive workplace is a better, stronger, and happier place to work, adding to the collective strength of our community.

Duties & Responsibilities of the Role:

  • Opening, organizing, and maintaining electronic client files
  • Performing accounting functions including generating reports, production and review of pre-bills, final billing and AR collection
  • Managing of calendars, scheduling appointments and tracking deadlines; Ensure timely reminders and follow-up
  • Prepare and file materials with the court in alignment with case deadlines
  • Assist with preparation and organization of legal documents including but not limited to affidavits of documents, motion records, and pleadings
  • Liaise with internal team, courts, opposing counsel, clients, and other third parties
  • General administrative tasks such as faxing, photocopying, scanning etc.
  • Other duties as required to support the efficient functioning of the legal team

Experience, Skills and Qualifications:

  • Graduate of a relevant post-secondary program such as a Legal Administration
  • 3+ years experience in commercial litigation, construction, bankruptcy and insolvency preferred
  • Knowledge of Ontario’s Rules of Civil Procedure, Liens, and Construction Act
  • Takes initiative, able to prepare documents and correspondence with some supervision
  • Demonstrates strong organizational skills and the ability to manage multiple priorities
  • Able to work well both independently and as part of a team
  • Excellent interpersonal and communication skills; Comfortable interacting with clients and other internal and external professionals on a regular basis
  • Experience with GhostPractice, Adobe Pro, and Microsoft Office Suite of programs an asset
  • Committed to upholding firm values, including exceptional client service, community engagement and the advancement of diversity and inclusion

If you are interested in joining our team, we invite you to send your cover letter, resume and a list of references in confidence to:

Liija Eskola, HR Manager
Kelly Santini LLP
2401-160 Elgin St., Ottawa, ON K2P 2P7
T: (613)238-6321

Kelly Santini is committed to maintaining an inclusive and accessible environment for all. We encourage and welcome applications from all qualified individuals, including those with disabilities. We will accommodate accessibility requests of individuals with disabilities and/or medical needs throughout the recruitment and selection process. Should you require a specific accommodation, please contact Human Resources by phone at 613-238-6321 ext 307 or by e-mail at