Real Estate Law Clerk

The Ottawa law office of Kelly Santini LLP is seeking a highly organized and detail-oriented Real Estate Clerk to join our team. The successful candidate will manage high volumes of residential and commercial real estate transactions, communicate effectively with clients and provide a range of administrative support with minimal direction. If you are a skilled professional seeking a fast-paced environment to showcase your expertise, this opportunity is for you. Salary level is commensurate with experience and health benefits and pension matching are provided.

Kelly Santini LLP values the importance of equality, diversity, and inclusion. We believe that it is a moral imperative that we pursue initiatives that will further these goals within and outside of the walls of our firm. We believe that a diverse and inclusive workplace is a better, stronger, and happier place to work, and adds to the collective strength of our community.

Specific Duties of the Role:

  • Manage 30+ residential and commercial real estate transactions monthly from file opening to final reporting.
  • Draft, review, and revise legal documents related to residential and commercial real estate transactions such as agreements of purchase and sale, deeds, mortgages, and transfers.
  • Conduct thorough due diligence including ordering and reviewing tax certificates, title, and off-title searches.
  • Supporting productivity of the practice through comprehensive legal administrative support including billing and AR collection, scheduling appointments and calendarizing deadlines.
  • Serve as the primary point of contact for clients, providing updates and responding promptly to inquiries.
  • Coordinate with real estate agents, lenders, and other parties to gather necessary information and documentation.
  • Other duties as assigned.

Skills and Qualifications:

  • Minimum five years of work experience in law office in above referenced practice areas.
  • Confidence in knowledge of real estate transactions and relevant legal procedures.
  • Takes initiative, able to prepare documents and correspondence with minimal supervision.
  • Highly organized with ability to adapt quickly, prioritize and meet deadlines.
  • Excellent interpersonal and communication skills; Professional and client-focused approach to work.
  • High level of proficiency in software such as Unity, Teraview, Adobe Pro, Microsoft Office Suite and DocuSign.
  • Knowledge of Ghost Practice and NetDocuments will be considered an asset.
  • Committed to upholding firm values, including exceptional client service, community engagement and the advancement of diversity and inclusion.

If you are interested in joining our team, we invite you to send your cover letter, resume and a list of references in confidence to:

Liija Eskola, HR Manager
Kelly Santini LLP
2401-160 Elgin St., Ottawa, ON K2P 2P7
T: (613)238-6321

Kelly Santini is committed to maintaining an inclusive and accessible environment for all. We encourage and welcome applications from all qualified individuals, including those with disabilities. We will accommodate accessibility requests of individuals with disabilities and/or medical needs throughout the recruitment and selection process. Should you require a specific accommodation, please contact Human Resources by phone at 613-238-6321 ext 307 or by e-mail at